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Dunedin Stirling Soccer Club
Volunteers
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VOLUNTEERS NEEDED
Dunedin Stirling Soccer Club is a non-profit volunteer run organization. The club is currently looking for volunteers to assist with running the soccer programs at DSSC. If you have a little time, positive attitude and a desire to improve the quality of our club, please contact us. The more volunteers we have involved, the less each volunteer needs to do. Please take the time to look at the different positions we have and contact us.
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RECREATIONAL POSITIONS
The following volunteer positions are available to be filled by parents or persons affiliated with Dunedin Stirling Soccer Club.
If you are interested or would like more information, please e-mail the Vice-President of Recreational Soccer Leo Collett at
vprec@DunedinStirling.Com.
U-6 & U-8 Coordinator
Reports to: Vice-President of Recreational Soccer
Duties and responsibilities:
- Works with Vice President of Recreational Soccer
- Assists Vice President of Recreational Soccer with times and schedules for training with the Director of Coaching for this age bracket
- Is the contact person for this age bracket
- Communicates to the Vice President of Recreational Soccer any issues within this age bracket so they may resolved timely
- Maintains list of all Recreational Soccer Coaches including licence level, phone numbers, address and email address
- Coordinates practices and game times with Vice President of Recreational Soccer
- Provide periodic updates to Vice President of Recreational Soccer
- Performs other duties related to the recreational soccer program as requested by the Vice President of Recreational Soccer
U-10 thru U-18 Coordinator
Reports to: Vice-President of Recreational Soccer
Duties and Responsibilities:
- Works with Vice President of Recreational Soccer
- Assists Vice President of Recreational Soccer with times and schedules for training with the Director of Coaching for this age bracket
- Communicates to the Vice President of Recreational Soccer any issues within this age bracket so they may resolved timely
- Act as the contact person for this age bracket
- Maintains list of all Recreational Soccer Coaches including licence level, phone numbers, address and email address
- Coordinates practices and game times with the Vice President of Recreational Soccer
- Provide monthly updates to Vice President of Recreational Soccer
- Performs other duties related to the recreational soccer program as requested by the Vice President of Recreational Soccer
Recreational Registrar
Reports to: Vice-President of Recreational Soccer
Duties and Responsibilities:
- Works with the Vice President of Recreational Soccer
- Attends training to insure understanding of GYSA rules and the administration process for registration
- Works with Vice President of Recreational Soccer to develop dates and times for Recreation Registration
- Enlist and train registration volunteers to ensure a smooth registration process for parents and players
- Ensure all properly completed registration forms are given to GYSA
- Provide support for competitive registrations
- Performs other duties related to the recreational soccer program as requested by the Vice President of Recreational Soccer
Director of Uniforms
Reports to: Vice-President of Recreational Soccer
Duties and Responsibilities:
- Member of the Recreation Soccer Committee
- Gathers and places orders for practice t-shirts, team uniforms and warm-ups
- Negotiates pricing with vendors - Final price and vendor has to be approved by the Board of Directors
- Distributes practice t-shirts, uniforms and warm-ups to Team Managers
- Calculates the cost to individual teams and provides this information to the Vice President of Recreational Soccer
- Responsible for providing the VP with all invoices on a timely basis
- Performs related duties related to the recreational soccer program as delegated by the Vice President of Recreational
Director of Trophies:
Reports to: Vice-President of Recreational Soccer
Duties and Responsibilities:
- Member of Recreation Committee
- Assists the Director of Opening/Closing Ceremonies to ensure successful ceremonies occur.
- Gathers and Places orders for trophies for closing ceremonies
- Negotiates Pricing with Vendors
- Distributes trophies to team Managers
- Calculates costs to individual teams and provides this information to Treasurer
- Is aware of the budget for trophies, works within that budget, ensures all invoices get to the Vice President of Recreational Soccer
- Performs other duties related to the recreational soccer program as delegated by the Vice President of Recreational Soccer
Director of Opening/Closing Ceremonies
Reports to: Vice-President of Recreational Soccer
Duties and Responsibilities:
- Member of the Recreation Committee
- Organizes ceremonies for the opening and closing of each recreational soccer season
- Coordinates with the recreation committee dates to hold the ceremonies
- Responsible for obtaining a Master of Ceremonies
- Works with Director of trophies to coordinate receiving the trophies
- Communicates with Team Managers the ceremony process and expectations
- Responsible for getting quotes from vendors for any equipment and refreshments
- Works with Treasurer to ensure understanding of the budget for ceremonies, works within that budget.
- Responsible for getting all invoices to Vice President of Recreational Soccer for approval
- Works with Director of Sponsorships to ensure timely information is made to our sponsors inviting them out to the ceremonies
- Develops physical layout on soccer fields where teams are located during ceremony, trophies will be held and proximities of where team celebrations will take place.
- Performs other duties related to the recreational soccer program as delegated by the Vice President of Recreational Soccer
Director of Team Managers
Reports to: Vice-President of Recreational Soccer
Duties and responsibilities:
Position Objective: To coordinate Team Managers for each recreational soccer team to assist with communication and disseminating information important to parents and players of the recreational teams.
Duties and Responsibilities:
- Member of the Competitive Soccer Committee
- Creating a culture of acting as administrative Assistant for the Vice President of Competitive Soccer coordinating information and duties to be performed by Recreational Team Managers or Coaches.
- Work with the Recreational Program to ensure information concerning registration, player passes, games reports, volunteers and tournament is communicated and available for each team
- Keep all Team Managers updated regarding information need to perform their functions
- Conduct Team Manager meetings as necessary
- Performs other duties related to the Recreational Soccer Committee as delegated by the Vice President of Recreational Soccer
- Coordinate the creation of competitive coaches business cards to contain information to allow easy communication from players or parents to the coaches
- Coordinate the development of a communication list (phone tree) for parents to communicate with each other
- Works with PIT Crew Chairperson to communicate information to assist the PIT Crew in organizing and maintaining a successful volunteer program
Director of Participation Involvement Team (PIT Crew)
Reports to: Vice-President of Recreational Soccer
Duties and Responsibilities:
- Member of the Recreational Soccer Committee
- Develops and maintains process to administer volunteer program or (PIT)
- Create/input/update computer system to formulate and track all volunteers and their hours
- Track volunteers signing in and putting in the assigned hours
- Provide Volunteer Tracking Sheets to Team Captains (so they know who will be in the Concessions Stand anytime the concessions are to be open)
- Provides periodic communication to Recreational Membership on status of each members volunteer account
- Monitors and reconciles member volunteer accounts
- Provides VP of Recreational Soccer a periodic reconciliation reflecting per team number of hours volunteered and number of hours remaining to be volunteered
- Interfaces with the Competitive Director of Participation Involvement (Volunteer Coordinator) or Director of Team Manager (Competitive) to communicate and organize volunteer issues
- Performs other Recreational Committee related duties as requested by the VP of Recreational Soccer
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